IT for Construction Firms in Vancouver, WA

Managed IT, Procore and Sage support, jobsite Wi-Fi, M365 migrations, and ransomware readiness for general contractors and subs in Clark County and the Portland metro. Built by Justin — founder-led, local, same-day response during business hours.

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Same-day response, business hours. Vancouver, WA based.

What we hear from GCs and subs

The five problems that keep showing up

Construction IT problems are not generic office IT problems. The job lives outside the office, the schedule does not forgive a half-day outage, and the threat surface is wider than most owners realize. These are the patterns we see again and again across Vancouver, WA construction firms.

Jobsite Wi-Fi blackouts. A site router goes down at 7:30 a.m. Foremen cannot pull plans, daily logs do not sync, and the crew stands around. A single bad day on a remote site can cost $5,000 or more in idle labor and rework — and the carrier ticket queue does not care that you are framing today.
File-version chaos. Three superintendents email the same plan revision, the office uploads a fourth, and now the field is building from RFI #14 while the architect is on RFI #17. The fix is not "more SharePoint training." The fix is one source of truth wired into Procore and enforced.
Ransomware via "submittal" PDFs. Construction inboxes get hammered with attachments from people the team has never met — vendors, inspectors, owners' reps. Attackers know this and they exploit it. We see fake submittals, fake change orders, and fake lien-waiver PDFs carrying loaders that pivot to your accounting server.
Mobile-device loss on jobsites. Tablets walk off. Phones get crushed. Laptops go in trucks that get broken into. Without MDM, every lost device is a credential-leak event and a billable replacement at full retail.
Accounts-payable phishing. A "vendor" emails new ACH instructions. AP pays. By the time the real vendor calls about the missing check, the wire is gone. This is the single most expensive incident pattern we see in construction — typical loss is $40K to $250K, and it almost always lands on a firm with no dual-control payment process.

How we work

The RMS approach

We are not a 200-seat MSP that treats construction as a side vertical between law firms and dental practices. River Mountain Systems is founder-led, based in Vancouver, WA, and built around how construction work actually flows: office, field, accounting, and ownership all pulling on the same schedule.

What that means in practice:

One number, one person who owns the relationship. When something breaks on a Tuesday at 4:30 p.m., you are not opening a ticket and waiting for a Tier-1 in another time zone to read your description. You are calling Justin or the engineer Justin assigned to your account. Same-day response during business hours, Mon–Fri 8a–6p PT.
Fixed monthly cost. No surprise invoices. $99 per user per month, 10-user minimum. Project work is fixed-scope and fixed-price after a paid 30-day discovery pilot. You will know the number before we start.
Field-aware, not just office-aware. We design for foremen on tablets, superintendents in trucks, and crews working in concrete-walled basements where Wi-Fi does not reach. Office IT firms often miss this entirely.
Plain English. If we cannot explain a recommendation to your CFO and your senior super in the same meeting, we do not propose it. No marketing-speak, no acronym soup.

Our typical engagement starts with a 30-minute discovery call — phone or in person at your office in Vancouver, WA. From there, if it is a fit, we propose a 30-day paid pilot at fixed scope so both sides can confirm we work together well before signing a longer agreement.

Sample stack

What a healthy construction IT stack looks like

This is the configuration we recommend and deploy for most 8–40 person Vancouver, WA construction firms. It is not the only valid stack — but it is the one that holds up under jobsite reality, audit pressure, and the scale curve from $5M to $50M annual revenue.

Project management

Procore as the single source of truth for drawings, RFIs, submittals, daily logs, and punch lists. We handle implementation, user provisioning, integration with accounting, and field rollout.

Accounting

Sage 100 Contractor or Sage 300 CRE, properly licensed, properly backed up, integrated with Procore for budget actuals. We do not replace your bookkeeper — we make sure the system they run on does not lose data.

File storage

On-prem fileserver migration to Microsoft 365 / SharePoint with field-friendly permissions. The "G: drive" goes away. The plans live in one place. Old files get archived, not deleted.

Jobsite Wi-Fi

Mesh access points sized for the site, LTE/5G failover so a downed coax line does not stop work, weatherized enclosures where needed, and a defined process for setup and teardown that a foreman can run without a ticket.

Ruggedized devices

Foreman tablets that survive a job trailer. MDM on every device so a lost tablet is a five-minute remote-wipe instead of a credential incident.

PDF markup

Bluebeam Revu deployed and licensed correctly across estimating, project management, and the field. Templates and tool sets standardized so markups read the same on every drawing.

Endpoint security

Bitdefender or Sophos on every laptop and server. Email filtering tuned for the construction inbox profile (lots of unknown senders with attachments). MFA on M365, Procore, Sage, and the bank.

Backup and recovery

Offsite backups for Sage, M365, and any remaining on-prem servers. Tested restores quarterly — not just configured and forgotten. Documented runbook for a ransomware event.

Ready to do these

Three example construction engagements

RMS is a new firm. We are not pretending to have a decade of construction case studies — we are telling you, transparently, the exact engagements we are ready to run for a Clark County GC or sub today, at a fixed price, on a fixed timeline.

Engagement 01 — Ready to do

Procore + Sage + M365 for a 12-user GC

Stand up Procore for project management, integrate it with Sage 100 Contractor for budget-to-actual visibility, migrate the office G: drive to SharePoint, and onboard 12 users with documented training. Eight to ten week timeline. Fixed-price after a paid 30-day discovery pilot.

Engagement 02 — Ready to do

Jobsite Wi-Fi + LTE failover for two active sites

Survey two active jobsites, deploy mesh access points sized to the footprint, install LTE/5G failover so a single carrier outage does not stop the day, and document a setup/teardown runbook a foreman can execute. Four to six week timeline including two on-site visits per location.

Engagement 03 — Ready to do

Ransomware readiness audit + endpoint rollout

Full ransomware readiness audit covering backup posture, email filtering, MFA coverage, AP wire-fraud controls, and incident runbook. Followed by Bitdefender or Sophos rollout across every endpoint and a verified offsite-backup test. Six to eight week timeline. Fixed-price.

These are engagements RMS is ready to run today. They are framed as forward commitments, not past case studies.